Stakeholder Management Services | Tramore Holdings Sdn. Bhd. | Corporate Secretarial & Compliance Services Sabah

Shareholder & Stakeholder Management

At Tramore, we recognize that effective shareholder and stakeholder management is
crucial for maintaining corporate transparency, building trust, and fostering long-term
business success. Our comprehensive Shareholder & Stakeholder
Management services ensure seamless communication, compliance, and relationship
management between your company and its key stakeholders.

Why Choose Tramore for Shareholder & Stakeholder Management?

Proven Expertise

With over two decades of experience in corporate governance, we have successfully managed shareholder relations for businesses across diverse
industries, including GLCs.

Strategic Approach

We go beyond administrative tasks to help you build meaningful, trust-based relationships with shareholders and stakeholders.

Regulatory Compliance

Our team ensures all shareholder-related matters comply with the Companies Act 2016, Bursa Malaysia requirements (if applicable), and other regulatory frameworks.

Values-Driven Service

Guided by our core values of integrity, confidentiality, and client-centricity, we handle sensitive shareholder information with the utmost professionalism and care.

Technology-Enabled Solutions

We leverage innovative tools to streamline shareholder communications, record-keeping, and meeting management.

Our Shareholder & Stakeholder Management Services

Shareholder Register & Records Management

Maintenance of accurate and up-to-date statutory registers (members,
directors, substantial shareholders) Recording share transfers, transmissions, and allotments.
Management of beneficial ownership information in compliance with regulatory
requirements.

Shareholder Communication & Engagement

Drafting and distributing notices, circulars, and announcements
Managing AGM/EGM documentation (notice, proxy forms, resolutions)
Handling shareholder queries and requests professionally

Meeting Management & Facilitation

End-to-end AGM/EGM planning and execution
Preparation of meeting agendas, minutes, and resolutions
Virtual/hybrid meeting coordination (including e-voting solutions)
Attendance management and registration processes

Dividend & Corporate Action Administration

Dividend declaration and payment processing
Management of share splits, bonus issues, and rights offerings
Handling corporate actions and restructuring exercises

Stakeholder Relationship Management

Identifying and mapping key stakeholders (investors, regulators, employees,
communities)
Developing engagement strategies aligned with corporate governance best
practices
Managing conflicts and facilitating dispute resolution among shareholders

Compliance & Regulatory Reporting

Filing of shareholder-related documents with SSM and other authorities
Monitoring and reporting on substantial shareholding changes
Ensuring compliance with continuing obligations for companies

The Tramore Advantage

Tramore Advantage

✔ Strategic Insight – We help transform shareholder management from an
administrative function to a strategic advantage
✔ Risk Mitigation – Proactive identification and management of potential shareholder
disputes or activism
✔ Technology Integration – Secure digital solutions for efficient record-keeping and
communication
✔ Continuity Assurance – Seamless management during leadership transitions or
corporate restructuring
“Effective shareholder management isn’t just about maintaining records – it’s about
building relationships that enhance corporate value and stability.”

Our Commitment to You

Transparency in all communications and dealings
• Accuracy in record-keeping and regulatory filings
• Responsiveness to shareholder needs and inquiries
• Innovation in adopting best practices for stakeholder engagement
Partner with Tramore for shareholder management services that combine technical
excellence with strategic vision, helping you nurture trust and confidence among your
most important stakeholders.